10 reasons why you need a seating chart for your wedding.

Lit up barn wedding venue with tables with white table cloths and a wedding dress hanging from the ceiling.

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10 reasons why you need a seating chart for your wedding.

[/vc_column_text][gem_divider style=”2″ margin_top=”16″ margin_bottom=”10″][vc_column_text]Everyone says that your wedding day is your day and you should do what you want. This is true to some extent. But if you don’t consider your guests’ needs, they won’t have as much fun as you’d like them to and neither will you. A picture says more than a thousand words, and your wedding photos will be the ultimate proof if everyone has enjoyed themselves.  [/vc_column_text][gem_divider style=”3″ margin_top=”30″ margin_bottom=”10″][/vc_column][/vc_row][vc_row css=”.vc_custom_1554120698351{background-color: #f0f3f2 !important;}”][vc_column][vc_column_text css=”.vc_custom_1553523562709{margin-top: 20px !important;margin-bottom: 20px !important;}”]

Ask yourself some questions about your guests:

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  • Do you want to sit next to your new husband/wife during the reception?
  • Do you have any family members that you want to sit close to (or far away from) you?
  • Do you have any family members that will be upset if they sit far away from you? Or if they get split up?
  • Are you inviting different circles of friends?
  • Do you have guests that won’t know anyone else?

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  • Are you inviting friends with kids?
  • Are you inviting elderly persons?
  • Will waiters serve your meal, and do they need to know who has special dietary requirements?
  • Do you have limited space in your reception hall?

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If you have answered yes to any of the questions above, we think a seating plan, for at least some of the tables, is necessary.

And this is why:

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1. A seating chart ensures a seat together for the newlyweds.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]You are most likely either having your photos taken or talking to your guests before the reception. Everyone will want to stop and speak to you before they sit down and you are likely to be the last ones to take a seat. A seating plan ensures that the newlyweds are seated together. [/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

2. A seating chart ensures that those you want close to you sit nearby.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]The best seats are of course next to the newlyweds. Who are going to sit next to you? Do you want anyone specific close to you, like your grandma or your favourite aunt? Do you want your family to sit together? Without a seating plan, everyone who doesn’t have sharp enough elbows or are simply not fast enough will end up sitting far away from you. You may end up having to ask someone to give up his or her seat, which is embarrassing enough and you have better things to talk about than seating arrangements. A seating plan ensures that all the important people are seated exactly where you want them. [/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30354″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30355″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616519671{margin-top: -9px !important;}”][vc_column_text]

3. A seating chart can prevent (family) drama.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Do you have any family members or friends that will be upset if they don’t sit near you or if they get separated? Do you have any family members or friends that can’t sit next to each other? Or divorced parents that fight as soon as they see each other? Most guests will be on their best behaviour, but add the emotions of the wedding and alcohol, and a feeling of being slighted, and the situation could potentially become unpleasant. A seating plan ensures that those that could create a scene are separated and have people around them to help prevent drama, allowing you to be the centre of attention. [/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

4. A seating chart will support mingling.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Whether you are getting married at the age of 25, 35 or 55, you will have made friends from different walks of life that you are now inviting to the wedding. Not everyone will know each other, but there will likely be groups of friends and relatives that know each other and will be happy to have a reunion on such a festive occasion. This is of course fantastic, but can also result in cliques. Different groups will party between themselves and the newlyweds will be torn between the groups. A seating plan will support mingling in that different circles of friends and relatives can get to know each other and everyone will party together.[/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30356″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30357″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616403648{margin-top: -9px !important;}”][vc_column_text]

5. A seating chart will make it less awkward for guests that don’t know anyone else.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Chances are that you have invited someone or a couple that won’t know anyone else. They are coming to your wedding because they want to share your special day with you. It’s not easy to come to a party where you don’t know anyone without feeling excluded, despite your best efforts. Couples also risk being separated, if there are no more seats together. A seating plan provides easy conversation starters and ensures couples are seated together, making it less awkward for them.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

6. A seating chart will take care of the kids.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]If you have decided to include kids in the wedding celebrations, you want to avoid families being separated when looking for a table and ruining your day by screaming throughout the speeches or tripping waiters over. Parents with very young children may want to be seated next to an exit, in case they need to take their baby out during speeches. A seating plan ensures families are either seated together or kids are seated at a kids’ table nearby. Their parents, and guests seated next to them, will be grateful and may also be able to enjoy and join in the festivities. [/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30358″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30359″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616548924{margin-top: -9px !important;}”][vc_column_text]

7. A seating chart will allow you to consider the needs of elderly persons.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]If you have invited elderly persons or persons with mobility difficulties, they may find it difficult to find a suitable space if there is no place allocated to them. A seating plan will ensure that their needs are considered. They may for instance want to be seated near the exit, away from a speaker or need more access if they are in a wheelchair.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

8. A seating chart will help waiters identify guests with special dietary requirements.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]It is very likely that some of your guests will have specific dietary requirements, whether for health, religious and ethical reasons. Unless you are having a buffet, a seating plan will ensure that the waiters will be aware where guests with special diets are seated and serve them their meals in a timely fashion. [/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30360″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30361″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616593222{margin-top: -9px !important;}”][vc_column_text]

9. A seating chart will allow you to fit everyone in.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Wedding venues and guest lists vary in sizes. If you have free seating, you will need extra space and more tables, as there will inevitably be empty seats left, when groups seat themselves together.  A seating plan ensures that your tables are filled up evenly and will reduce the amount of tables you need, thus creating more space. It also looks better on wedding photos, when tables are evenly filled.  [/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

10. A seating chart will speed up the seating.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]You may think that a seating chart will create a delay in seating your guests. The opposite is however true. Free seating will take longer, as guests will be looking for their friends and try to find the best seats. People will swap places and generally be unfocused. This could potentially delay your timeline. A seating plan ensures that your guests have a focus. They know which table they have been allocated to; they focus on finding it and will be seated quicker, thus allowing the party to start sooner![/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30362″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553615945581{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner css=”.vc_custom_1553616609642{margin-top: -9px !important;}”][vc_column_text]

Final thoughts on seating charts.

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]We think a bit of effort beforehand will create a better wedding experience for the Bridal couple and guests alike. Many guests also expect a seating chart and may be confused when they can’t find one and therefore ask you and your wedding coordinator where to sit. However, every wedding is different and ultimately, you know your guests’ needs and expectations best. There are plenty of weddings, which have been great without a seating chart, but we hope that we have helped you think through whether you need a seating plan or not.

If you feel that you will need a seating chart, but you feel intimidated by it and don’t know where to start, read our blog on how to get started.[/vc_column_text][gem_divider margin_top=”34″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row]

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