5 easy steps to creating the perfect seating plan.

Seating plans can be difficult to put together and can cause a lot of stress. Follow our 5 steps to make the process much easier and create the perfect seating plan for your wedding without stress!

Barn wedding venue with banquet tables, pampas grass and fairy lights as decoration.


5 easy steps to creating the perfect seating plan.

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]Your wedding day is approaching and RSVPS are coming in. You’ve decided that you need a seating plan for your wedding reception. But where do you start?

We of course suggest downloading our App, and then following our 5 steps to make it less stressful! But in whichever way you choose to mark your seating arrangements, these steps should help you on your way.[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821077869{margin-top: 48px !important;}”][vc_column][vc_column_text]

1. Decide on the shape of your tables.

You may have seen some amazing table arrangements on Pinterest that you’d like for your wedding reception, but we would recommend first speaking to your wedding venue or wedding planner. They will know what type of tables will work best in your chosen wedding venue and what shape of tables will accommodate the number of guests you have invited.

You also want to make sure that every guest has enough elbowroom and that no one has a table leg between their own legs. Your wedding venue or wedding planner will be able to tell you what the ideal number of guests around one table is.

Once you have the shape of the tables and the ideal number of guests to fill for each table, then you are ready for step 2.[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821141744{margin-top: 48px !important;}”][vc_column][vc_column_text]

2. Seat yourself first.

This might seem like a strange one, but you are not on the guest list so it’s easy to forget to seat yourself and your future wife or husband! You as the newlyweds will also influence the rest of the seating arrangements, so it’s a very important step!

If you are unsure of where to seat yourselves, we suggest speaking to your wedding venue or wedding planner once again. They are after all experienced and should be able to advise you, based on what has worked for other couples.

Once you have seated yourself and your future wife or husband, then you are ready for step 3.[/vc_column_text][gem_divider margin_top=”24px” margin_bottom=”24px”][vc_single_image image=”30348″ img_size=”large” alignment=”center” css=”.vc_custom_1555081212014{margin-top: 24px !important;margin-bottom: 24px !important;}”][gem_divider margin_top=”24px” margin_bottom=”24px”][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821155143{margin-top: 48px !important;}”][vc_column][vc_column_text]

3. Seat family and bridal party.

This may not always be an easy one. The prime seats are of course by the newly weds. Some families envisage a strictly traditional seating plan, for others that would be impossible because of family dynamics. You may also have someone specific in mind to have near you, which might offend others. Whatever your situation, create your own plan, while keeping the family wishes in mind. We suggest sharing your ideas and problems for your family’s and bridal party’s seating with them, asking them to help you out, and so making them feel important. It will go a long way to keeping everyone happy on the day.

Once you’ve seated your family and bridal party, then you are ready for step 4.[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821166497{margin-top: 48px !important;}”][vc_column][vc_column_text]

4. Put your guests into groups.

Whether you are getting married at 25, 35 of 55, chances are you have met a lot of people and have different circles of friends and relatives that may not know each other. And they are all invited. Many of these friends and relatives may be really looking forward to your wedding and see it as a reunion with people they haven’t seen for a while. This is all good, but if not handled properly, may also create cliques, divisions and exclusions.

Our suggestion is therefore to put your guests into groups; this could be high school or college friends, work colleagues, gym buddies, kids, relatives, family friends etc. Then try to spread your groups across tables, always making sure that there is someone at the table that know each other. Consider your guests’ ages and who would get on with each other. Who has similar interests, work, background, or neighbourhood? Who can’t sit next to each other because of personal history or political views? Keep them apart!

This step may take a little while, but is well worth doing, as it will help your guests to mingle. In Table Planner you can also create tags for your guests, and so get an overview of how each group is seated.

Once you’ve created your groups and seated them, you are ready for step 5.[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821176785{margin-top: 48px !important;}”][vc_column][vc_column_text]

5. Consider individual needs of guests.

Every wedding will have at least one guest that will need special consideration with their seating arrangement. This could be an elderly person, who shouldn’t be seated by speakers, persons with mobility difficulties who should have clear access to their seats, guests that may not know anyone at the wedding or even your single friends (who will not appreciate a singles’ table). You also need to consider kids. How old are they? Are they old enough for a kids’ table, or do they need to be seated by their parents? It is not only your guests with the individual needs that will appreciate your thoughtfulness, but also other guests who will not be inconvenienced if someone is placed in an unsuitable seat.[/vc_column_text][gem_divider style=”3″ margin_top=”24px” margin_bottom=”48px”][vc_single_image image=”30349″ img_size=”large” alignment=”center” css=”.vc_custom_1555081253302{margin-top: 24px !important;margin-bottom: 24px !important;}”][gem_divider margin_top=”24px” margin_bottom=”24px”][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821229930{margin-top: 48px !important;}”][vc_column][vc_column_text]

Bonus tips:
Start early.

How is your seating plan looking now? All this is a lot to consider, so it’s always a good idea to start early and play around with the plan until it feels good. Even if you are still waiting for RSVPs, there is a core group of guests that will definitely be there, so you can always start there.[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821236610{margin-top: 48px !important;}”][vc_column][vc_column_text]

Enlist help!

To create a seating plan on your own is a lot of work. We therefore suggest sharing this task. There are many ways of doing this. The most obvious is to share the task with your other half. They are also inviting their family and friends that they know, so can help in assessing their needs. As also mentioned under point 3, get feedback from family and bridal party on their own seating to avoid conflict. You can also get both sets of parents involved in helping to seat the relatives and friends of the family. You can either allocate them tables to fill or ask for feedback. The Collaboration tool in Table Planner will allow you just this.[/vc_column_text][gem_divider style=”3″ margin_top=”24px” margin_bottom=”48px”][vc_single_image image=”30350″ img_size=”large” alignment=”center” css=”.vc_custom_1555081297285{margin-top: 24px !important;margin-bottom: 24px !important;}”][gem_divider style=”3″ margin_top=”24px” margin_bottom=”48px”][/vc_column][/vc_row][vc_row css=”.vc_custom_1554821247313{margin-top: 48px !important;}”][vc_column][vc_column_text]

You can’t please everyone.

Most guests will be happy to have an allocated seat, or at least an allocated table, but keep in mind that you will never be able to please everyone. There will also inevitably be last minute changes, where someone cancels last minute or someone else brings an unexpected plus one, and your best-laid seating plans will have to be adjusted. The main thing is that you have considered your guests and done your best to seat them so that they, and ultimately you, will enjoy themselves on your big day.   

If all of this puts you off creating a seating plan, read our article on why you need one here! [/vc_column_text][/vc_column][/vc_row]

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