How to choose the right seating chart (style) for your wedding.

Have you just realised that you need a seating chart for your wedding and turned to Pinterest for ideas? Avoid a Pinterest fail and read our advice on how to choose the right style for your wedding.

Wedding couple and guests with balloons.

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How to choose the right seating chart (style) for your wedding.

[/vc_column_text][gem_divider style=”2″ margin_top=”16″ margin_bottom=”10″][vc_column_text]You’ve been planning your wedding for months now. You’ve chosen your wedding colours, theme and decorations and your big day is quickly approaching. But you’ve just realised that you need a seating chart so of course, you turn to Pinterest for ideas.  

The problem is, there are hundreds of different types of seating charts on Pinterest, each more inventive and creative than the other. There are so many different ideas to choose from and you want them all! Where do you start?

We’ll guide you through everything you need to consider so that you can make an informed decision in no time!

[/vc_column_text][/vc_column][/vc_row][vc_row css=”.vc_custom_1563207801892{background-color: #f0f3f2 !important;}”][vc_column][vc_column_text]We’ll look at some aspects that you may need to consider:[/vc_column_text][gem_list type=”snowflake-style-1″ color=”10″]

  • Your wedding venue
  • Your wedding theme
  • The available space
  • Accessibility
  • Wedding guests
  • The complexity of the seating chart
  • The legibility of the seating chart
  • The wedding budget
  • The reality of what is possible.
  • And a simple back-up idea that everyone can do.

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Consider your wedding venue

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Is your wedding reception taking place in a great ball room, outdoors or in a barn? Or is it more industrial and modern? Old rustic crates with table lists hanging of twine might not look so great in a ball room whereas an elaborate seating plan in an old pristine golden frame might look out of place in a barn. Saying that, contrast often also works, so it all depends on your venue and what style you prefer.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

Consider your wedding theme

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]If you have a theme, consider using it as inspiration for your seating chart. Whether this is travel, music, films, gin or anything else. You can do as little as naming your tables with your theme in mind, or go all out and incorporate your theme in the design of the seating chart.[/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30515″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30518″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616519671{margin-top: -9px !important;}”][vc_column_text]

Consider your space

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Where will your completed seating chart be displayed? Check with your venue where seating charts are normally displayed and what you are allowed to do. Will it be hanging from the ceiling or on a wall, will it be on a table or is it tall enough to be placed on the ground? Also consider the space around the seating chart and keep in mind that your guests will need space (and time) to find their names on the seating plan. This is especially important to keep in mind if your venue is small.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

Consider accessibility

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Following the previous point, will you have guests with mobility problems? Make sure the seating plan is placed so it is easily accessible by all your guests. So avoid placing it somewhere where you need to walk up stairs or up a hill. Make sure there is plenty of space for your guests to stand around the plan, to make it more comfortable for them.[/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30516″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30520″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616403648{margin-top: -9px !important;}”][vc_column_text]

Consider your guests

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]How many guests have you invited? For a larger amount of guests, we would suggest to keep the seating chart in alphabetical order, rather than a table by table list. It will be quicker for your guests to find their names and find their seats. Having a seating chart in alphabetical order may also affect the look of it.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

Keep it simple

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Who are your guests? Are they mainly friends or have you also invited your large family with some elderly persons? Some seating plans are very elaborate and can be difficult to decipher. The whole point with the seating chart is to speed the seating up, but if no one can figure out which table they are sitting at, the whole process will take much longer and cause delays. So make sure your seating chart is adapted to its audience.[/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30521″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30522″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616548924{margin-top: -9px !important;}”][vc_column_text]

Keep it legible

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]The same goes for the font but also the surface of your seating plan. If your font is too ornate, it might be difficult for some guests to read it, so the seating will take longer. There are also some beautiful seating charts on pinterest out of acrylic, mirrors and glass. If you choose one of those options, make sure that the text is legible. This could mean finding the right background for the acrylic and glass so that the text is visible, and also finding the right type of pen to write with. It may mean you will have to consider moving your seating chart to get the right light in case of reflection.[/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

Consider your Wedding Budget

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Now be honest. Did you budget for a seating chart? If so, great! You clearly know what you want. If not, don’t worry. Seating charts don’t have to be expensive, complicated or time consuming. You can still have a personalised pinterest worthy seating chart with little effort and with little budget.[/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30523″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″][vc_single_image image=”30524″ img_size=”576×440″][/vc_column_inner][vc_column_inner width=”1/2″ css=”.vc_custom_1553616593222{margin-top: -9px !important;}”][vc_column_text]

Be realistic

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]So by now you’ve narrowed down your options and need to decide whether to order a seating chart or to create your own. Other than the budget, consider how much time you have available to make a seating chart. Do you have other DIY projects that you are already making? How much space do you have available to make the seating chart? Would you have to buy all the tools to make something and then never use these tools again? Do you even like crafts? If you don’t enjoy crafts or have little time, but still want (or need) to create your own seating chart, keep it simple. [/vc_column_text][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#f0f3f2″ padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553525091662{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner width=”1/2″ css=”.vc_custom_1553524853934{margin-top: -9px !important;}”][vc_column_text]

Don’t stress over it

[/vc_column_text][gem_divider margin_top=”34″][vc_column_text]Above all, don’t stress over the seating display. A creative and fun seating chart can add character to the wedding, but the main purpose of it is to speed up the seating process. So if you are out of ideas, hate crafts or have no time and no budget to order one, all you need to do is to create your seating plan in Table Planner, print the table lists and put them into nice frames (which you can put your wedding pictures in later). You can also mix it up with photos of your relationship to add character. Put all the frames on a mantlepiece or a table with a nice tablecloth or table runner (unless the table is pretty enough), tea lights or fairy lights and the bridesmaid’s flowers. All done! A bonus with this approach is that if there are any last minute changes to the seating plan, all you have to do is to reprint the relevant table lists, and your seating chart will be perfectly accurate![/vc_column_text][/vc_column_inner][vc_column_inner width=”1/2″][vc_single_image image=”30525″ img_size=”576×440″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row][vc_row][vc_column][gem_fullwidth container=”1″ background_color=”#ffffff” padding_top=”0″ padding_bottom=”0″][vc_row_inner css=”.vc_custom_1553615945581{padding-top: 50px !important;padding-bottom: 40px !important;}”][vc_column_inner css=”.vc_custom_1553616609642{margin-top: -9px !important;}”][vc_column_text]All of these points may have you wondering if a seating plan is worth the effort. To remind you why you need one, read our blog post 10 reasons why you need a seating chart for your wedding and sign up to our Newsletter to be notified when we publish new posts. [/vc_column_text][gem_divider margin_top=”34″][/vc_column_inner][/vc_row_inner][/gem_fullwidth][/vc_column][/vc_row]

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