How to create an Event in Table Planner

There are many life events that may need a seating chart. Luckily, you can create more than one seating plan in Table Planner. Learn how in our blog!

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How to create an Event in Table Planner

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]There are numerous events for which you may need a seating chart. These could be your wedding reception, rehearsal dinner, bridal or baby shower, birthday party, brunch, dinner party, charity dinner or a family get together. In Table Planner you can plan multiple seating arrangements at the same time and it’s easy to set up additional ones.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner.

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Creating new events in Table Planner is very easy.[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Your first event

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]After the initial sign-up, you will be prompted to create your first new event. This will be automatic, and all you need to do is to follow the prompts.

We ask you to sign up in order for you to be able to sign in and out of your account, so you can switch devices and share your event to collaborate. But most importantly we ask you to sign up so that your seating plans are backed up and not lost at a crucial moment!

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Access your Profile

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Your Profile will list all your events that you are an Owner of and let you know if there are any other members that are collaborating on your plan with you. This is where you can read the App’s Privacy Policy, send us feedback and rate us on the App Store. You can also sign out of your account here.

To access your profile:

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  • There is a pink circle with your initials inside on the left hand side of the top bar.
  • Press this circle to open your Profile.
  • Your Profile Screen lists your email you logged in with and your Events
  • Clicking on the row with your initials, your email and the arrow on the first line takes you to a menu where you can choose to click on the Privacy Policy, send us feedback and rate us on the App Store or Sign Out of the app.

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Adding additional events

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You may however want to add additional events or try different versions of the same event.

To add a new event:

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  • Open your Profile as described above.
  • At the bottom of your Profile screen there is an ‘Add new event’ button.
  • Press this ‘Add new event’ button to open a New Event screen.
  • Enter the name of your New Event.
  • Press either ‘Go’ on the Keyboard or press the ‘Add’ button in the top right corner of the ‘Add New Event’ box.
  • An empty floor plan will open for you to start your seating plan.

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Switching between events

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You can also switch between your events. This is useful if you are working on two versions of the same event at the same time or planning several events.

To do this:

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  • Press your Profile button on the left side of the top bar.
  • This will show you a list of your events.
  • Press on the event you want to open.
  • The event will open and you can continue with your seating.
  • To go back to the previous event, just follow the same procedure.

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Renaming Events

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Sometimes you may want to rename your event. This could be because you initially named your event with a jokey name, but sharing it with your future mother-in-law may not be appropriate!

To change the name of your event:

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  • Go to your Profile screen.
  • Swipe left on the event you want to change the name.
  • A grey rename button will appear.
  • Press this rename button or continue swiping left.
  • An ‘Edit Event’ box will open.
  • Edit the name of your Event.
  • Press ‘Go’ on the Keyboard and your event name change will be saved.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_single_image image=”30426″ img_size=”large” alignment=”center”][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Once you have created your Event, Import your Guest List and Create your Tables to seat your Guests. Read our blog posts on how to do this next. [/vc_column_text][vc_column_text]We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to use Tags in Table Planner

It’s useful to know where your guests with special dietary requirements are seated. Or even kids or guests that only speak a certain language. The easiest way to note this down is to tag them on your seating chart. Find out how to do this in our blog.

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How to use Tags in Table Planner

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]Chances are, you’re going to have a guest that has special dietary requirements. You may also have invited kids and need to seat them somewhere. Or you have a lot of guests that only speak a certain language or different groups of friends and family that you’d like to mix so that they can get to know each other. In these cases it’s useful to tag your guests, so that you can easily get an overview of where you are seating them. [/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Using Tags in Table Planner is very easy.[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Tags List

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]The Tags List can be found in the left hand column of the app. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Open and close the Tags List

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]There may be times when you want to have a better view of your floor plan and are not using the Tags and want to minimise the Tags List.

To do this:

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  • Find this symbol Arrow towards the left and two vertical lines to symbolise the closure of a column in Table Planner. in the top left corner of the column, next to the title Tags.
  • Press this symbol Arrow towards the left and two vertical lines to symbolise the closure of a column in Table Planner. to close the Tags List.
  • Press this symbol Three horizontal lines to represent a list in Table Planner. to open the Tags List.

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Tagging Guests

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]There are two ways to tag your guests. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Option 1

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  • If you are creating a new guest, you can add a tag in the ‘Create new guests’ box. Read our blog on how to create guests here.
  • Open the ‘Create a new guest’ box.
  • Input their Name.
  • Under their name there is a space to manually input a tag.
  • Alternatively, select one of the suggested tags.
  • Your selected tag will be placed above the ‘Suggested tags’ heading in pink with an x at the end and will be visible in the Tags List.

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Option 2

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  • Select the guest you want to tag.
  • Drag him or her to your desired tag on the left hand side column.
  • Your guest has now been allocated your selected tag.

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Removing a Tag from a Guest

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Removing a tag from a guest is easy.

To do this:

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  • Tap on the guest in the Guest List.
  • This will open the ‘Edit Guest’ box.
  • You will see the tag in pink with a x at the end, above the suggested tags.
  • To remove the tag, simply press on the x.
  • Once you are done, press ‘Done’ in the top right corner of the box and you will be back on your seating plan.

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Deleting Tags

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You may not want to use some of the suggested tags and remove them.

To do this:

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  • Swipe left on the tag you want to remove.
  • A red ‘Delete’ button will appear.
  • Press the ‘Delete’ button.
  • A pop up screen will appear asking you if you are sure.
  • Press ‘Confirm’ to delete the tag or press ‘Cancel’ to keep it.

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View your Tagged Guests

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]At the end of each tag row you will see a number. This is the amount of guests that you have tagged with that specific tag.

You can also get an overview on your seating plan of who you have tagged and where those guests are sitting.

To do this:

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  • Select the tag for which you wish to view the guests.
  • The Guest List will now only display the guests that you have tagged with that specific tag.
  • The guests will also be highlighted on the tables, if you have seated them.
  • Select the tag again to get back to the main view.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Tags can be a very useful tool when it comes to seating arrangements and when used in conjunction with the collaboration tool in Table Planner, it can make the seating chart planning much less stressful.[/vc_column_text][vc_column_text]We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to seat your guests in Table Planner

Skip the post its and the cluttered wall and do your seating plan on the iPad in Table Planner instead. Easily drag and drop your guests onto their allocated tables. We show you how.

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How to seat your guests in Table Planner

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]You’ve imported or created your Guest List in Table Planner and now you’re ready to seat your guests. Read our blog about 5 Easy Steps to Create the Perfect Seating Plan, then read on how to practically do this in the app. [/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner.

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]To seat your guests in Table Planner is very easy. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Follow these steps to drag & drop your guests onto their table:

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Your guests that you have imported or created will be listed in the Guest List on the left hand column of the app.

To seat your guests:[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Find the guest you want to seat.
  • Press down on their name until the row is highlighted.
  • Then drag the row onto a Table.
  • Once the Table has been highlighted you can drop or let go of the row that you are dragging.
  • The Guest will then be seated at your chosen table.
  • Once a guest has been allocated a table, the table number or name will be listed by the guest in the Guest List.

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Drag & Drop multiple guests onto their table in one go

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]If you have a group that you know you want seated together, you can select all of them in one go, saving you to do the individual drag & drops as described above.

To do this:

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  • Select one guest from the group you want to seat.
  • Press down onto their name until the row is highlighted.
  • Move the guest slightly so he or she leaves the Guest List column.
  • With another finger (could be with your other hand), tap on the other guests you want to include into this group.
  • These guests will be added to the row you are holding down. This will be shown with a circle and the number of guests you have selected.
  • Drag the chosen guests onto a table.
  • Once the Table has been highlighted you can drop or let go of the row that you are dragging.
  • The guests will now be seated at your chosen table.

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Drag & Drop between Tables

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Sometimes you may want to try different arrangements or change your mind and want to move a guest to a different table.

To do this:

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  • Press on the guest at the table until she or he is highlighted.
  • Drag your guest onto your other desired table.
  • Once that table is highlighted, you can let go and the guest will be seated at that table.

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Drag & Drop Multiple Guests between Tables in one go

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You can also drag & drop multiple guests from the same table.

To do this:

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  • Select one of the guests you want to move until they are highlighted.
  • Move the guest slightly so he or she leaves the table.
  • With another finger, tap on the other guests you want to include into this group.
  • These guests will be added to the first guest you selected. This will be shown with a circle and the number of guests you have selected.
  • Drag the chosen guests onto a table.
  • Once the table has been highlighted you can drop or let go of the row that you are dragging.
  • The guests will now be seated at your chosen table.

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Move Guests around a Table into a different seat

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Once you’ve dragged your guests onto their allocated table, you may want to seat them in a certain order. You may want to seat some guests next to each other. We also know it is sometimes best to separate some people, and if you can’t put them on different tables, you can definitely seat them as far away as possible on the same table.

To do this, the table has to be fully seated.[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Press and hold the guest you want to move until they are highlighted.
  • Drag your guest into the position you want them to sit at.
  • The guest in that position will move to the side to make space for your other guest.
  • Repeat with all the guests around the table until you are satisfied.

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How to remove a guest from a table

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]If you have seated a guest that you no longer want by that specific table and don’t want to move to another table yet, you can remove him or her from the table to seat them later. You have two ways you can do this.

Option 1[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Select the guest you want to remove from the table until he or she is highlighted.
  • Drag your guest towards the Guest List.
  • When the Guest List lights up with a sign and text ‘Remove from Table’ you can let go.
  • The guest is now removed from the table and can be seated later.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Option 2 [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Select the guest you want to remove from the table until he or she is highlighted.
  • Drag this guest towards the bottom of the screen.
  • A sign and text ‘Remove from Table’ will appear at the bottom of the screen.
  • Drag your guest towards this and let go.
  • Your guest will now be back in the Guest List, ready to seat again.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Option 3[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You can also remove more than one guest at a time from a table. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Simply select one of your guests until he or she is highlighted.
  • Slightly move this guest away from the table.
  • Then tap on the other guests you want to remove.
  • This will add them to the group of the original guest.
  • Then drag this group to either the Guest List or the bottom of the screen, as in option 1 and 2 above, and release.
  • The guests will now be back in the Guest List, ready to seat again.

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Number of Guests at a Table

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You will always be able to seat your guests at any table you want to. If you have allocated more guests than available seats, you will still be able to seat the guests. The number of the total amount of guests at the table will then be highlighted in red.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]

Final tips

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Seating plans will always take some time to put together. We therefore suggest enlisting help from family or friends to make this task easier. Having another set of eyes or getting feedback from someone that has good insight into the politics and going ons within a group of friends or family, could be a real asset to you. You can even allocate them guests or tables to seat, making them feel involved. A good task for the Mother of the Groom, if she feels left out. You can easily share your plan by using the collaboration tool in Table Planner.[/vc_column_text][vc_column_text]We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to import your Guest List into Table Planner

After carefully crafting your wedding guest list, the last thing you want to do is to re-type it all. Find out how you can easily import and manage your Guest List in Table Planner.

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How to import your Guest List into Table Planner

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]Your guest list alongside the seating plan are the two things that could cause the biggest headaches in the wedding planning process. After having carefully crafted your guest list, there are a few ways of importing it into Table Planner, saving you to type it all out from scratch again.

You could import the whole list in one go and start early with your seating plan, using the tag function to mark the guests that have RSVPed and remove those that are not coming. Alternatively, you can add guests individually or import smaller groups as and when your guests RSVP. You can also wait until you have all the RSVPs and import all the guests that are coming in one go.

Whichever way works for you, you will find the Guest List in a column on the left hand side of Table Planner. Upon creating a new event, this list will be empty. It will show you two options: Create Guests or Import Contacts. These are the two ways in which you can populate the Guest List in Table Planner; by adding individual guests or by importing your Guest List.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner.

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]To import your guests into Table Planner is very easy. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Follow these steps to import your guests:

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Other than creating individual guests in the Guest List, there are two ways you can import your Guest List, saving you to type it all out again: [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  1. Importing contacts from your Address Book or Gmail Contacts.
  2. Drag & Drop guests in from other apps.

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Option 1 – Import Contacts from your Address Book or Gmail account

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  • Press the ‘Or import contacts’ button at the bottom of the Guest List column.
  • This will open this screen:

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Address Book

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You can choose to import your contacts from your Address Book.

To do this:[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Press on Address Book. This will open a notification window asking for permission to access your Contacts.
  • Press ‘OK’.
  • You will see a list of all your contacts and they have all been pre-selected for you.
  • You can choose to deselect them all or click on a tick to deselect an individual person.
  • Once you have a tick by each person you want to import, select the ‘Import’ button in the top right corner of the Import Contacts Box.
  • Your contacts will now be in the Guest List.

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Gmail account

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You can choose to import your contacts from your Gmail account.

To do this:[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Press on Gmail.
  • You will be asked to sign in to your Gmail account.
  • Another permission screen from Google will ask for permission to access your contacts.
  • Press the ‘Allow’ button.
  • You will see a list of all your contacts and they have all been pre-selected for you.
  • You can choose to deselect them all or click on a tick to deselect an individual person.
  • Once you have a tick by each person you want to import, select the ‘Import’ button in the top right corner of the Import Contacts Box.
  • Your contacts will now be in the Guest List.

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An alternative way to access the import buttons

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]If you already have guests in your Guest List and don’t want to scroll down to the end, you can opt for the quick access.

To do this:

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  • Press on the plus sign at the top right hand of the Contact List.
  • This will bring up the Create new guests box.
  • At the bottom of this box you have the choice to import contacts.
  • Choose the Address Book or Gmail option and follow the steps above.

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Option 2 – Drag and drop contacts from other Apps

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]An alternative option to import your Guest List is to open other apps and drag and drop your selected contacts into Table Planner. Apps that work are Contacts, Notes, Excel and Numbers.

To do this:[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Pull up the dock with your apps by simply swiping up from the lower edge of your iPad.
  • Choose the app you want to open, eg. Numbers, Excel, Contacts or Notes.
  • If your chosen app isn’t in the dock, simply open the app and return to Table Planner. Your chosen app should now be visible in the dock.
  • Press and drag your chosen app to the right or left hand side until you see a black column forming on the side. You can then drop the app there.
  • You will have a split screen where you can see your chosen app in the smaller field and Table Planner in the bigger field.
  • If you want your app field to be larger or smaller, you can do this by dragging the grey line in the middle of black line between the apps to your desired size.

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Numbers and Excel

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  • In Numbers or Excel, select the guests you want to import.
  • Then drag the selection to your Guest List column.
  • An ‘Import Contacts’ screen will appear where the selected names from your Guest List will be listed. Deselect anyone you don’t want to import.
  • Press on the ‘Import’ button in the top right corner to import your contacts.

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Contacts and Notes

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  • From your Contacts or Notes app, you can now drag and drop individual guests into your Guest List.
  • Select a contact until they are highlighted and drag him or her to the guest list.
  • You can also select more than one guest by selecting your first contact and dragging him or her slightly out of the app box, then tapping on additional contacts you want to add.
  • You will see a card with a number in a blue circle. This is to let you know how many contacts you have included.
  • Drag these to the contact list.
  • To close the second app, simply drag on the grey line towards the edge and Table Planner will be in full screen again.

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Add Individual Guests

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You may want to add guests one by one into your Guest List as you receive the RSVPs, or have some last minute additions.

To add individual Guests;[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Press on the ‘Create guests’ button.
  • This will open a ‘Create New Guest’ box.
  • Fill in the name of your Guest.
  • You can also add a Tag to your guest by either using one of the suggested tags or create your own in the space where it says ‘Add tag’.
  • Press ‘Save’ in the top right corner of the box to save your Guest
  • You will now see your Guest in the Guest List Column.
  • When you have allocated a Guest a table, this will also be reflected in this column.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Once the Guest List is populated, you can also add individual guests by pressing the + symbol on the top right of the Guest List. This will also allow you to import guests if you prefer.

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How to remove a guest

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]If you have a cancellation, you may also want to delete some guests from your Guest List.

To do this:[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][gem_list type=”star” color=”10″]

  • Find the Guest you want to delete.
  • Swipe left on their name until a red ‘Delete’ button appears.
  • Press the ‘Delete’ button.
  • A pop-up screen with ‘Are you sure?’ will appear.
  • Here you can Cancel or Confirm your deletion.
  • If you choose to delete the guest, he or she will be removed from your Guest List.

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Open and close the Guest List

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]There may be times when you want to have a better view of your floor plan and want to minimise the Guest List.

To do this:

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  • Find this symbol Arrow towards the left and two vertical lines to symbolise the closure of a column in Table Planner. in the top left corner of the column, above the title Guests.
  • Press this symbol Arrow towards the left and two vertical lines to symbolise the closure of a column in Table Planner. to close the Guest List.
  • Press this symbol Three horizontal lines to represent a list in Table Planner. to open the Guest List.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]Now when you have your Guest List, create your Tables and start the careful planning of your perfect seating chart. To help you along the way, read our blog post 5 easy steps to creating the perfect seating plan.[/vc_column_text][vc_column_text]We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to create Tables in Table Planner

Deciding on your table shapes for your wedding reception is a key decision to your wedding look. Once you’ve made that decision, create the tables in Table Planner and start working on your perfect seating chart.

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How to create Tables in Table Planner

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]Whether you want a sweetheart table, a top table or a long banquet style table that you’ve seen on Pinterest, you first need to consider what style will suit your venue and how many tables and guests your wedding venue can accommodate. Our suggestion is to speak to your venue and ask them what type of table arrangement they recommend for their space. They do have plenty of experience after all, and can talk you through the options to help you decide.

Once you know what shape, amount and seats around a table you need, it’s time to create the tables in Table Planner.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner.

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]Creating tables in Table Planner is easy. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Follow these steps to create your tables:

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  • Look for this symbol in the lower right hand corner.  A dark square table in profile with a pink circle with a plus in the lower right corner.
  • Press the button and this screen will appear.

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  • Select the amount of tables you want.
  • Select the amount of guests you want seated around each table.
  • Select the shape of your tables.
  • Select how you want the chairs to be positioned around the table.
  • When you press the ‘Add’ button to the top right of this box, your space will be populated with your tables.
  • You can create up to 10 tables in one go. If you need more tables, simply repeat this process.
  • If you want a mix of table shapes, for instance a rectangular top table and round tables for the other guests, repeat the above process for each table shape.

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Move your Tables

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You may also want to change the position of your tables to reflect how you want your tables placed at your venue.

To do this:[/vc_column_text][gem_list type=”star” color=”10″]

  • Slightly press and hold on the table.
  • The Table will have slight ‘lift’ to it.
  • Drag the table to the desired position and let go.

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Zoom in and out

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]If you have created a lot of tables, you may want to zoom out to get a better overview of your tables, or zoom in to look at the details of where guests are seated. To do this, you can use the zoom button at the bottom right hand corner, to zoom in or out of your plan. Detail from Table Planner with two looking glasses, one with a plus sign and the other with a minus.

Alternatively, you can also use the pinch gesture, by holding your index finger and thumb closely together on the screen and then slowly move the fingers apart to zoom in. Do the reverse to zoom out. [/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_single_image image=”30373″ img_size=”large” alignment=”center”][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]

Edit your Tables

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]There may be times when you want to edit the details of individual tables, such as changing the shape, the number of guests around it or even naming the tables. You can easily do all of the above by going to into the Properties of the individual table.

To do this:[/vc_column_text][gem_list type=”star” color=”10″]

  • Lightly tap on the Table you want to change some details on.
  • A screen called ‘Edit Table’ will appear.
  • In this ‘Edit Table’ screen you can change the Table Name, total seats around the Table, Table shape and how the chairs are positioned.
  • Once you have made your changes, press the ‘Save’ button in the top right hand corner of the ‘Edit Table’ screen.

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Remove a Table

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]You may also have added too many tables and want to remove one.

To do this:[/vc_column_text][gem_list type=”star” color=”10″]

  • Lightly tap on the Table you want to remove.
  • A screen called ‘Edit Table’ will appear.
  • In this ‘Edit Table’ screen you can remove your table by pressing ‘Delete Table’, which is written in red in the bottom middle of the ‘Edit Table’ screen.
  • A pop-up screen will appear asking ‘Are you sure?’. Press ok and your table will be deleted.
  • If you have guests at the table you are removing, the pop-up screen will inform you that these guests will be put back into the Guest List in an ‘unseated state’.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]With the tables in place, you are all set to either import your guests or start seating them. You can also read our post with 5 easy steps to create the perfect seating plan.[/vc_column_text][vc_column_text]We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”20″][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to collaborate on your seating plan with others in Table Planner.

Seating plans can be complicated to put together. Enlisting help from friends and family can make the processes easier. Find out how to effortlessly collaborate with family and friends on your seating plan in Table Planner.

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How to collaborate on your seating plan with others in Table Planner.

[/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]Creating a seating chart can be stressful. It’s also one of the many things to do just before your big event. We hope that Table Planner is making the task easier by providing easy import of your Guest List and a simple drag & drop tool to seat your guests. But you can also make it all even less stressful by involving others. This could be your future wife or husband, the bridal party or your parents. Or all of the above! Anyone that has a good insight into the family and friends politics and dynamics could be an asset and make it less stressful. They can provide you with information that you may not be aware of, such as for instance; this uncle isn’t speaking with this cousin at the moment, so don’t seat them next to each other! All this is very useful information to have when you are planning your seating arrangements. [/vc_column_text][gem_divider margin_top=”20″ margin_bottom=”10″][vc_column_text]

How it works in Table Planner.

[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]In Table Planner you can invite your friends and family to access your seating plan and contribute with their own changes. They can of course also create their own version too and share it with you.[/vc_column_text][gem_divider margin_top=”10″ margin_bottom=”10″][vc_column_text]

Follow these steps to start your collaboration:

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  • To send an invitation, look in the top right hand corner for this symbol:  
  • Press this symbol. It will open a speech bubble with a heading ‘Collaboration’. You are marked as the ‘owner’ of the event and a button with ‘Add people’ will be below that. Any other friends or family members that you have invited to collaborate with will be listed here too.
  • Press the button ‘Add people’. This will show you a time-line, explaining that you can share a unique link to your event and show you a ‘Share Link’ button.

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  • Press the button ‘Share Link’ to give you the usual choices Apple provides for sharing, from AirDrop, to Message and Email etc. Choose your preferred sharing method, select the contact you want to send the link to and press send.
  • Your friend or family member will receive your message, which you can also of course personalise, as long as you share your unique link.
  • By clicking on the link in your message, they will be taken to the App Store to download Table Planner.
  • Upon opening the Table Planner app, your friend or relative will receive a notification that you have invited him or her to collaborate on your event. They will be able to accept or reject the invite.

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  • When they choose to accept, your seating plan will open on their iPad.
  • Provided that you have accepted notifications when you signed up, you will receive a notification that your friend or family member has accepted your invite.
  • You are now set to collaborate on your seating plan! You will receive notifications when your collaborator makes any changes and what they are.

[/gem_list][gem_divider margin_top=”20″ margin_bottom=”20″][vc_column_text]If you want to collaborate on your seating plan with more than one person, just repeat the steps above. You can make the seating planning even less stressful by following our 5 easy steps to creating the perfect seating plan. By involving others, you’re already well on your way!

We hope that the above explanation is simple and straightforward, but if you have any questions or comments about using Table Planner, please do not hesitate to contact us. We’d love to hear from you.[/vc_column_text][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]

How to use Table Planner – an Infographic

Learn how to use Table Planner with our simple Infographic!

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how to use table planner

[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]The Table Planner App is very easy to use. In just a few steps you’re ready to start seating your guests. We believe creating a seating plan should be simple and straightforward. If you want more details of all the features in the App, read our blog posts here. Otherwise, here is a quick overview of how to use Table Planner. [/vc_column_text][vc_empty_space][/vc_column][/vc_row][vc_row][vc_column][vc_single_image image=”30472″ img_size=”full” alignment=”center” onclick=”img_link_large” img_link_target=”_blank”][/vc_column][/vc_row][vc_row][vc_column][vc_empty_space][/vc_column][/vc_row]