What is TablePlanner?

TablePlanner is a free web-based seating plan tool for weddings, birthdays, corporate events, and any occasion with assigned seating. It lets you create seating arrangements with a drag-and-drop interface, manage guest lists with groups and dietary needs, and share your plan with your venue.

Is TablePlanner free to use?

Yes — TablePlanner offers a free plan that lets you manage 1 event with up to 3 tables and 20 guests. No credit card required. Paid plans start at €11.99 (one-time) for a single event with unlimited guests and tables.

Who is TablePlanner for?

TablePlanner is designed for anyone organizing an event with assigned seating — couples planning a wedding, event coordinators, party hosts, or venue managers. It is used for weddings, birthday parties, confirmations, corporate dinners, and conferences.

Can my venue see the seating plan?

Yes — you can share a read-only link with your venue. They can view all tables, guests, roles, and dietary notes without needing to log in.

How do I import my guest list?

Export your guest list from Excel as a CSV file and import it directly in TablePlanner. Names, groups, and roles are transferred automatically.

Does TablePlanner work on mobile?

Yes — TablePlanner is fully responsive and works on phone, tablet, and desktop. The drag-and-drop editor works best on a desktop or tablet.

Can TablePlanner handle large events?

Yes — the paid plans support unlimited guests and tables. TablePlanner can handle events ranging from small dinner parties to large conferences with hundreds of guests.

Is my data secure in TablePlanner?

Your data is encrypted and securely hosted in Europe. TablePlanner does not sell your data, and you can delete your account and all associated data at any time.

Seating Chart Maker — Free Online Table Planner

An online seating chart maker gives you everything you need to assign seats for your event — without installing any software. Everything runs in your browser, and you can share the result directly with your venue.

What is an online seating chart maker?

An online seating chart maker is a web-based tool where you can arrange guests at tables without paper, sticky notes, or Excel spreadsheets. You see the room visually, drag guests into seats, and share the result with a link.

TablePlanner is a free online table planner that works in all modern browsers — no app or installation required.

What can you do with TablePlanner?

Drag & drop editor — seat guests at tables with your mouse or finger on a tablet.
Import guest list from Excel — upload a CSV file and names, groups, and dietary notes import automatically.
Round, rectangular, and square tables — choose the table shape that fits your venue.
Groups and dietary notes — keep families together and tag allergies and dietary requirements directly on guests.
Share with venue — send a read-only link to your venue, caterer, or coordinator.
Works on mobile and tablet — update the seating plan from the sofa or on the go.

When do you need a seating chart?

An online seating chart is useful for any event with assigned seating:

Weddings — the classic use case with many groups and special considerations
Birthday parties and milestone celebrations
Confirmation and christening parties
Corporate dinners and conferences
Gala dinners and award ceremonies

How to create a seating chart online in 5 steps

Create a free account on TablePlanner. No credit card required.
Create your event and set the date and venue.
Add your tables. Choose type and number of seats.
Import or create your guest list. CSV import from Excel is fastest.
Seat guests with drag & drop and share the link with your venue.

Try TablePlanner free

Create your seating chart online today. Free to start — no credit card required.

Start for free

Frequently asked questions

Is it free to make a seating chart online?: Yes — TablePlanner offers a free plan with 1 event, up to 3 tables, and 20 guests. No credit card required.
Can I import my guest list from Excel?: Yes. Save your Excel list as a CSV and upload it in TablePlanner. Names, groups, and dietary notes import automatically.
Does the table planner work on mobile?: Yes — TablePlanner is fully responsive and works on mobile, tablet, and desktop. Drag & drop works best on tablet or desktop.
Can I use it for events other than weddings?: Absolutely — TablePlanner is used for all events with assigned seating: birthdays, corporate dinners, confirmations, and much more.