What is TablePlanner?

TablePlanner is a free web-based seating plan tool for weddings, birthdays, corporate events, and any occasion with assigned seating. It lets you create seating arrangements with a drag-and-drop interface, manage guest lists with groups and dietary needs, and share your plan with your venue.

Is TablePlanner free to use?

Yes — TablePlanner offers a free plan that lets you manage 1 event with up to 3 tables and 20 guests. No credit card required. Paid plans start at €11.99 (one-time) for a single event with unlimited guests and tables.

Who is TablePlanner for?

TablePlanner is designed for anyone organizing an event with assigned seating — couples planning a wedding, event coordinators, party hosts, or venue managers. It is used for weddings, birthday parties, confirmations, corporate dinners, and conferences.

Can my venue see the seating plan?

Yes — you can share a read-only link with your venue. They can view all tables, guests, roles, and dietary notes without needing to log in.

How do I import my guest list?

Export your guest list from Excel as a CSV file and import it directly in TablePlanner. Names, groups, and roles are transferred automatically.

Does TablePlanner work on mobile?

Yes — TablePlanner is fully responsive and works on phone, tablet, and desktop. The drag-and-drop editor works best on a desktop or tablet.

Can TablePlanner handle large events?

Yes — the paid plans support unlimited guests and tables. TablePlanner can handle events ranging from small dinner parties to large conferences with hundreds of guests.

Is my data secure in TablePlanner?

Your data is encrypted and securely hosted in Europe. TablePlanner does not sell your data, and you can delete your account and all associated data at any time.

Wedding Seating Plan — Step-by-Step Guide

A wedding seating plan is one of the most time-consuming parts of wedding planning — but it doesn't have to be. This guide walks you through how to create yours step by step, and what to keep in mind as your guest list grows.

When should you create the seating plan?

Most couples start working on the seating plan 4–6 weeks before the wedding, once the RSVP deadline has passed and the guest list is finalised. Don't leave it too late — the larger the party, the more time it takes.

A good time to start is when you know the final headcount and have the room layout from your venue.

Step by step: create your wedding seating plan

Create your event in TablePlanner. It takes under a minute and is free to start.
Import your guest list. Export your Excel list as a CSV and upload it directly. Names, groups, and dietary notes transfer automatically.
Add tables. Choose round, long, or square tables and set the number of seats per table.
Seat your guests. Drag guests to tables using drag & drop. Use groups to keep families and friend groups together.
Note dietary requirements. Tag guests with dietary needs so the kitchen always has the right information.
Share with your venue. Send a read-only link — no login required — so your venue can view the seating plan and guest details.

Tips for your wedding seating plan

Seat the wedding couple and parents closest to the podium or dance floor.
Keep family groups together, but mix generations across tables for better atmosphere.
Let singles sit with people they know — not alone at a "singles table".
Always keep 2–4 spare seats as a buffer for unexpected guests.
Print the seating plan and take a screenshot — technology can fail on big days.

Ready to create your seating plan?

Start free today — no credit card required. Import your guest list, seat your guests with drag & drop, and share with your venue in under an hour.

Create free seating plan

Frequently asked questions

How many tables do I need for 100 guests?: Round tables for 8–10 guests are standard. For 100 guests that means 10–13 tables, depending on table size and room shape.
Should children have their own table?: It depends on age and number. Younger children are best kept close to their parents. Older children (10+) often enjoy their own table — it gives them more freedom.
Can I share the seating plan with my caterer and venue?: Yes — TablePlanner generates a read-only link you can send to everyone involved. They can see names, tables, and dietary notes without logging in.
Is TablePlanner free?: Yes, the free plan covers 1 event with up to 3 tables and 20 guests. Paid plans start from €11.99 for unlimited guests and tables for one event.