What is TablePlanner?

TablePlanner is a free web-based seating plan tool for weddings, birthdays, corporate events, and any occasion with assigned seating. It lets you create seating arrangements with a drag-and-drop interface, manage guest lists with groups and dietary needs, and share your plan with your venue.

Is TablePlanner a free online table planner?

Yes — TablePlanner is a free online table planner. Create one event with up to 3 tables and 20 guests without a credit card.

Can I use it as a seating planner for events?

Yes — use TablePlanner as a seating planner for weddings, parties, conferences, and other events with assigned seating.

Can I make a free wedding seating chart?

Yes — TablePlanner is a free table planner for creating a wedding seating chart. Start with one event, three tables, and 20 guests without a credit card.

Can I use TablePlanner for a confirmation or party?

Yes — use TablePlanner to create a seating plan for confirmations, parties, corporate events, and other occasions with assigned seating.

Who is TablePlanner for?

TablePlanner is designed for anyone organizing an event with assigned seating — couples planning a wedding, event coordinators, party hosts, or venue managers. It is used for weddings, birthday parties, confirmations, corporate dinners, and conferences.

Can my venue see the seating plan?

Yes — you can share a read-only link with your venue. They can view all tables, guests, roles, and dietary notes without needing to log in.

How do I import my guest list?

Export your guest list from Excel as a CSV file and import it directly in TablePlanner. Names, groups, and roles are transferred automatically.

Does TablePlanner work on mobile?

Yes — TablePlanner is fully responsive and works on phone, tablet, and desktop. The drag-and-drop editor works best on a desktop or tablet.

Can TablePlanner handle large events?

Yes — the paid plans support unlimited guests and tables. TablePlanner can handle events ranging from small dinner parties to large conferences with hundreds of guests.

Is my data secure in TablePlanner?

Your data is encrypted and securely hosted in Europe. TablePlanner does not sell your data, and you can delete your account and all associated data at any time.

Seating Planner — Plan Your Event Seating

A seating planner keeps guests, tables, and practical details in one clear overview. Plan with confidence before your event, then adjust quickly as replies arrive.

What is a seating planner?

A seating planner is your working overview of who sits where. Rather than beginning with a finished room chart, you start with guests, groups, and relationships.

It helps you spot tables with spare seats and guests who should be seated near each other.

How to start your seating plan

Collect your current guest list. Note RSVP status, children, and special requirements.
Create groups. Family, friends, and colleagues make the overview easier.
Add tables and capacity. Use your venue layout as a guide without fixing every seat too early.
Place groups first. Then find seats for individual guests.
Share and review the plan. Send a read-only link to your venue or co-organiser.

Keep overview with an event seating planner

An event seating planner supports the planning work, not only the final visual chart. Move guests, check open seats, and track dietary requirements while your plan is still changing.

For the finished visual table layout, see our seating chart maker guide.

Wedding seating planner, parties, and corporate dinners

Weddings: Keep close relationships together while leaving room for RSVP changes.
Parties: Build mixed tables around shared interests and familiar faces.
Corporate dinners: Distribute teams and guests so conversations start well.

Ready to get an overview?

Create a free plan, collect your guest list, and keep every change in one place.

Start for free

Frequently asked questions

When should I make a seating plan?: Start early with groups and a draft overview. Finalise seats after the RSVP deadline, when your guest count is known.
Can I change the plan later?: Yes. A digital seating planner lets you move guests and adjust capacity as people accept or decline.
Can I share the seating plan with my venue?: Yes. TablePlanner can share a read-only overview with your venue, caterer, or other co-organisers.