What is TablePlanner?

TablePlanner is a free web-based seating plan tool for weddings, birthdays, corporate events, and any occasion with assigned seating. It lets you create seating arrangements with a drag-and-drop interface, manage guest lists with groups and dietary needs, and share your plan with your venue.

Is TablePlanner a free online table planner?

Yes — TablePlanner is a free online table planner. Create one event with up to 3 tables and 20 guests without a credit card.

Can I use it as a seating planner for events?

Yes — use TablePlanner as a seating planner for weddings, parties, conferences, and other events with assigned seating.

Can I make a free wedding seating chart?

Yes — TablePlanner is a free table planner for creating a wedding seating chart. Start with one event, three tables, and 20 guests without a credit card.

Can I use TablePlanner for a confirmation or party?

Yes — use TablePlanner to create a seating plan for confirmations, parties, corporate events, and other occasions with assigned seating.

Who is TablePlanner for?

TablePlanner is designed for anyone organizing an event with assigned seating — couples planning a wedding, event coordinators, party hosts, or venue managers. It is used for weddings, birthday parties, confirmations, corporate dinners, and conferences.

Can my venue see the seating plan?

Yes — you can share a read-only link with your venue. They can view all tables, guests, roles, and dietary notes without needing to log in.

How do I import my guest list?

Export your guest list from Excel as a CSV file and import it directly in TablePlanner. Names, groups, and roles are transferred automatically.

Does TablePlanner work on mobile?

Yes — TablePlanner is fully responsive and works on phone, tablet, and desktop. The drag-and-drop editor works best on a desktop or tablet.

Can TablePlanner handle large events?

Yes — the paid plans support unlimited guests and tables. TablePlanner can handle events ranging from small dinner parties to large conferences with hundreds of guests.

Is my data secure in TablePlanner?

Your data is encrypted and securely hosted in Europe. TablePlanner does not sell your data, and you can delete your account and all associated data at any time.

Table Planner — Free Online Table Planner

A table planner keeps your guest list, tables, and seating assignments together. An online table planner lets you test arrangements as RSVP responses change and share the finished plan with your venue.

What is a table planner?

A table planner is a tool for assigning guests to tables and keeping track of where everyone sits. It replaces paper notes and spreadsheets with a visual view of your venue.

An online table planner saves changes as you work, so you can continue from a computer, tablet, or phone without starting again.

Which table planner features do you need?

Visual room and tables — choose round, long, or square tables and set their capacity.
Drag and drop — move guests between tables without rewriting lists.
Guest list import — bring names, groups, and dietary notes in from a CSV file from Excel.
Groups and notes — keep families together and give the kitchen a clear dietary overview.
Sharing — send a read-only link to your venue, caterer, or co-organiser.

When is an event table planner useful?

A free table planner works for any event with assigned seats:

Weddings, confirmations, and large family celebrations
Birthday parties and anniversaries
Corporate events, conferences, and networking dinners
Galas, charity dinners, and award ceremonies

How to use a table planner in 5 steps

Create your event. Add its date and venue so the plan is easy to find.
Add tables. Choose each shape, quantity, and capacity from the room layout.
Import guests. Upload a CSV file from Excel, or add guests manually.
Assign seats. Drag guests to tables and use groups to create a good mix.
Share and check the plan. Send it to your venue and review empty seats, dietary notes, and final changes.

Try TablePlanner free

Create your table plan online with your guest list, tables, and drag and drop in one place.

Start for free

Frequently asked questions

Is an online table planner free?: Yes. TablePlanner offers a free plan with one event, up to three tables, and 20 guests. No credit card is required.
Can I update the table plan when the guest list changes?: Yes. Move guests, add tables, and update dietary notes until your event begins.
Can I share the table plan with my venue?: Yes. Share a read-only link so your venue or caterer can see tables, guests, and dietary requirements without a login.